10 eBay Accounting Software: Features and Pricing Compared

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You’re a seller on eBay and are looking for some financial management help. You’re in luck because we have gathered our top picks for eBay accounting software that help turn any financial woe into a win.

These tools can help streamline your bookkeeping, prevent errors, and shave a little time off your workload during tax season. With proper software, you can spend much more time growing your eBay store rather than worrying about figures.

Let’s dive into our top recommendations!

TL;DR – Accounting Software for eBay Sellers

Managing your eBay business finances doesn’t have to be intimidating. Here’s a rundown of tools that simplify finances, from income tracking to tax prep.

QuickBooks
Xero
Wave
FreshBooks
Zoho Books
Synder
a2X
Sage
Kashoo
Odoo

With the right tools, managing your eBay business finances becomes a lot easier. But if you’re ready for a hands-off, expert solution, we can help!

At AccountsBalance, we become your trusted partner for stress-free bookkeeping and financial clarity! Schedule a callback today!

Why Do eBay Sellers Need Accounting Software?

As an eBay seller, one easily gets caught up in listing items, packing shipments, and managing customer inquiries. However, even the most successful businesses can face serious challenges without proper financial management. Here is why accounting software is essential for eBay sellers:

Streamline Finances: Managing income, expense, and sales tax may look like a nightmare as you’re growing your business. Financial reporting software helps automate these tasks providing up-to-date records.

Prepare for Tax Season: Accounting tools automatically calculate the sales tax, generate a tax report, and show you how to comply with eBay’s tax rules, all without having to spend countless hours during tax time.

Real-Time Insights: Most software provides real-time dashboards, which means you have instant access to your profits, losses, and expenses. That way, you can make decisions for your business, whether it is raising the price or cutting unnecessary costs.

Reduce Mistakes: You will have 90% fewer manual errors by using the right accounting software. Also, you won’t miss essential deductions or overpay on taxes.

Track Multiple eBay Stores: With accounting software you can sync and track all your eBay sales in one place, making it easier to understand your overall financial performance.

Essential Features to Look For in eBay Accounting Software

Selecting the appropriate small business accounting software is about identifying tools that will simplify your operations and uncover insights to drive growth. The right features can transform financial chaos into clarity.

Here’s what to look for to ensure a smooth, streamlined experience.

eBay Integration: This ensures that all transactions, including sales, fees, and shipping costs, are automatically recorded in your financial system.
Real-Time Reporting: Getting real-time updates on your profit and loss (P&L) statements, balance sheets, and sales reports gives you a snapshot of your financial health at any given moment.
Tax Management: Automatic calculation of sales tax based on location and tax report generation capabilities to avoid penalties and ensure compliance.
Inventory Tracking: The software must track the levels of your inventory. It will tell you what sells and remind you to restock. In this way, you don’t overstock or understock.
Expense Tracking: Seek software where you can easily track operational costs such as shipping, packaging, and eBay fees. Categorizing expenses helps monitor cash flow and maximize deductions at the time of tax filing.
Multi-Channel Integration: If you sell on other platforms besides eBay, multi-channel integration allows consolidation of all your financial data into one platform eliminating the need for separate systems.
Mobile Access: With your accounting software, you can access your finances, generate invoices, or review reports from your mobile device.
User-Friendly Interface: The software’s interface should be intuitive and easy to use. You don’t have to be an accountant to use it; its design should make managing finances straightforward and stress-free.

10 Best Accounting Software for eBay Sellers

Now, let’s look at the top accounting software you can consider:

1. QuickBooks

QuickBooks is among the most famous cloud-based financial management and accounting software for small businesses. Their solutions are affordable, easy, and flexible. While they also cater to freelancers and medium-sized businesses, they are a better fit for startups and small businesses. Their solutions include Quickbooks Online and Quickbooks Desktop.

Here are QuickBooks accounting plans:

Simple at $35 per month
Essentials at $65
Plus at $99
Advanced at $235

Keep an eye on their website, as they run discounts occasionally.

The base plan includes:

Income and expense tracking with customizable categories
Real-time dashboards, customizable
Send custom invoices and quotes
Automatically sort bank transactions – download and automatically sort transactions, view transactions in real-time
Track incoming or outgoing VAT
Generate VAT reports for tax filing
Accountant access to your books, specific employee access, auto-syncing, user-access levels to keep data secure, and report-sharing

Their more advanced eBay bookkeeping software plans include the above plus:

Insights and reports
Project tracking and timesheets
Multi-currency functionality
Set up recurring transactions
Inventory tracking
Track profits, expenses, etc. by project or location
Budget management
Automate workflows and automate backups and restoration
Customized permissions and access
Dedicated account team
Exclusive Premium Apps

2. Xero

Xero is a cloud-based software system that is also incredibly popular. It is used by over 3 million people in over 180 countries. This eBay accounting software is notoriously easy to use and uses standard double-entry accounting and bookkeeping. This tool is best for startups and small businesses.

Xero leaves out unnecessary accounting jargon that often confuses the average Joe. Xero connects small businesses with their tools and financial advisors.

What you get and what you can do with Xero eBay bookkeeping software:

Accounting dashboard
Monitor cash flow and accounts payable in real-time
Pay bills on time
Access data anytime online
Access expense management tools to view spending and claim expenses
Connect and reconcile bank feeds daily
Fast, online payments
Access to project and job tracker software to track costs and profitability
Maintain basic pay records
Contact management to see customer or supplier details
Store files and capture data automatically
Reporting
Multi-currency capable
Inventory tracking software
Invoicing software
Purchase order software
Instantly create and send quotes
Automatic sales tax calculations
Xero Analytics to track metrics
Track fixed assets
Collaborate with accountant

Accounting essential plans offered at Xero:

Early stage package at $20 per month
Growing stage package at $47 per month
Established stage package at $80 per month

Xero offers heavy pop-up discounts on its website.

3. Wave

Wave is an all-in-one solution to help small business owners with their money management needs. Their suite includes accounting (double-entry), invoicing, and US-only banking software. These are all completely free, however, they also have optional paid services such as payroll software, payment processing, and personalized bookkeeping.

Access an intuitive dashboard allowing you to view the health of your business all in one place. Because their dashboard was built with ease of use in mind, you can understand it even if you aren’t an accountant. Keep all your information organized and ready so that when tax season rolls around you don’t have a rough time. Need guidance or someone to pass the work to? Get access to a team of bookkeeping, accounting, and payroll experts.

Waves’ eBay accounting software solutions allow you to:

Connect your accounts instantly and securely with PCI Level-1 certification
Input receipts automatically
Track income and expenses
Track cash flow
Access accounting reports (monthly and yearly comparison), gain insights and find trends
Organize your income, expenses, payments, and invoices via their smart dashboard

Wave has two plans to offer

Starter plan for free
Pro plan for $16 a month

4. FreshBooks

FreshBooks is an eBay accounting software created for small to medium-sized businesses, freelancers, and accountants. Their flexible solutions grow with your needs. With double entry accounting you can be sure to keep your information accurate, organized, and tax compliant. Their in-depth reporting also allows you to create reports and access actionable insights to make smarter, informed, business decisions.

With FreshBooks, you can:

Access a customizable Chart of Accounts and expense categories allowing you to keep an eye on your growth daily
Create and send invoices
Track and organize expenses/receipts
Collaborate in one place with FreshBooks Projects
Work easily with your accountant – give them and up to 10 team members access to your account and let them manage everything there; they can update journal entries and file taxes for you
Use their automated Bank Reconciliation which allows you to approve, change, and import transactions from your bank account – you can then create and export a report to Excel quickly and easily
Access a FreshBooks support team to help you with navigating their tools

FreshBooks offers you a plan based on your business:

Freelancers can opt for Lite Plan at $19 a month
Self-employed can opt for Plus Plan at $33 a month
Businesses with contractors can opt for the Premium Plan at $60 a month
Businesses with multiple employees can customize their plans according to their needs.

Additionally, they offer specific services at an extra cost. Visit their website for exciting offers on these plans.

5. Zoho Books

Zoho Books, a branch of Zoho’s suite of solutions, offers eBay bookkeeping software as well as integrations with other eCommerce platforms. If you want end-to-end accounting, financial management, automated workflows, and a platform that allows you to work with your teams in one place, Zoho Books might be the solution for you. Focus on your core business and let them handle the tedious accounting work.

With Zoho Books, you can:

Add your accountant or teammates, giving them management access and viewing reports
Access Zoho’s suite of more than 50+ apps and optimize your business management even further
Manage accounts payable – create and send purchase orders, track payments made, upload receipts, etc.
Manage accounts receivable – create invoices, send payment reminders, give customers payment options, etc.
Track your inventory
Set up bank accounts
Import transactions without manually inputting them yourself, categorize them, and reconcile them for tax season
Track time, manage multiple projects, consolidate and manage contacts
Access, schedule, and customize 70+ business reports
Do accounting on the go with their mobile app

Zoho Books has a free plan for starters, and their paid plans are:

Standard for $20 monthly
Professional for $50 monthly
Premium for $70 monthly
Elite for $150 monthly
Ultimate for $275 monthly

6. Synder

Synder is an accounting platform that offers cloud accounting solutions such as financial management automation, bookkeeping, and reporting. They automatically calculate small details that make a significant impact on your business.

Because they also cater to eCommerce platforms, their eBay accounting software gives sellers all the tools they need to make better financial decisions and scale.

With Snyder, you can:

Analyze performance across different platforms
Sync transactions
Track spending on fees and taxes
Track KPIs such as COGS and manage analytics
Record multi-channel financials into a single system
Access product mapping for multi-channel inventory management
Reconcile accounts with no discrepancies
Create reports
Multi-currency support

Synder also employs industry-standard data encryption and is GDPR and CCPA-compliant. This means you don’t have to worry about your privacy or security.

Synder software accounting plans include:

Medium at $65 per month
Scale at $115 per month
Large at $275 per month

Enterprise plan is where they customize plans based on your business needs

7. a2x

A2X is an automated eBay bookkeeping software created by eCommerce business owners for eCommerce business owners. It was created with the mindset to make eCommerce accounting easier. A2X aims to provide solutions for faster and more accurate financial reconciliation. By giving small business owners these tools, they are empowered to make better financial decisions and achieve greater success.

A2X offers:

Financial visibility
Easy integration with QuickBooks or Xero
Automatic organization of summaries of sales, fees, taxes, and more for easy reconciliation
Accurate and tax-season-ready financials
Comprehensive financial reports and statements
Expert eCommerce accountants and bookkeepers for full-service accounting needs or tax guidance
Expert and round-the-clock support along the way

They integrate settlement data with QuickBooks Online or Xero for various marketplaces such as:

eBay– $29 per month
Amazon– $29 per month
Etsy– $29 per month
Walmart– $79 per month

8. Sage

Sage offers integrated accounting, payroll, and payment solutions that are among the best in class catering to businesses of all sizes. Their cloud accounting software is easy to use, accessible anywhere the internet is available, secure, and customizable. The software is intuitive, meaning you can get set up in no time, and it has collaborative features so you can work together with your team. Their eBay bookkeeping software is also very affordable, be it a monthly or annual plan. Sage has three primary accounting solutions: Sage Intacct, Sage 50, and Sage Accounting.

With Sage, you get all the essentials:

Customizable reports and metrics tracking
A secure place to store your data
Automatic data backup
Updates on tax legislation to keep complaint
Automatic bank reconciliation
Invoice creation and tracking
Accounts receivable (online payment processing, credit management)
Accounts payable (automated invoice capture, vendor management) automation software

9. Kashoo

Kashoo was created when the team behind it had trouble finding a modern cloud-based accounting solution made specifically for small businesses. Today, their small team of 20 people is serving clients in over 180 countries. Their mission is to provide the financial tools with an emphasis on simplicity, focus, and clarity. The tool interface is both easy to use and accountant-friendly.

Their eBay accounting software is the simplest tool for the most essential tasks from invoicing to tax return filing, to other common accounting-related tasks. They also provide the customizations you need as a continually growing business in areas such as your Chart of Accounts and reporting.

Kashoo basically provides two plans:

one for small businesses at $216 per year
one for established businesses at $324 per year.

10. Odoo

Odoo offers a toolkit of open-source business apps encompassing areas such as eCommerce, CRM, accounting, and more. Their mission is to serve eBay bookkeeping software that is both comprehensive and intuitive. They believe in the value of easy-to-use, fully integrated, and full-featured software to serve their customers.

The features of this eBay accounting software include:

Automatic syncing of bank feeds
Dashboard provides a single place to view and access your data
Invoice management with customization
AI-powered invoice digitization
Quick online payments via a customer portal
Multi-currency capable and batch payments
Asset models
Accrual and cash basis accounting
Fiscal localized accounting which considers specific country requirements automatically
Dynamic, limitless reports
Compliant tax reports
Multiple analytic plans
Figure and budget comparisons between periods
Create project tasks from sales orders

You can choose from three plans that Odoo offers:

Free plan for only one app
Standard plan for $11.21 (approx.)
Custom plan for $16.75 (approx.)

How to Choose the Right Accounting Software for Your eBay Business

When selecting accounting software for your eBay business, pay attention to the features that would make your work more accessible, and you could manage the finances efficiently. The right tools can be a perfect ally in your business.

Here’s what you should look out for to ensure a smooth, streamlined experience.

Evaluate your needs: Determine whether you are a small seller or a more extensive business. Do you require advanced inventory management or only simple bookkeeping? Choose a package that fits your size and complexity.
Consider a budget: Software can range from free to very expensive, depending on the features provided. Compare your needs with your budget to get the appropriate fit.
Look for eBay Integration: Ensure the software integrates directly with eBay, as well as with any other platforms you might use (e.g., PayPal, Shopify). This will save time entering the data entry and make your books accurate and updated automatically.
Check for Customer Support: When help is needed to set up or troubleshoot something, it is important to know that there are some reliable customer support teams at hand.
Trial Period: Many accounting software offer free trial periods. Use this period to test the platform, explore its features, and see if it suits your needs before subscribing.

Finding the right tool can be a game-changer, turning financial management from a chore into a strategic advantage.

Read accounting software for multiple businesses to find the most appropriate tool for your business!

You can also end your search and contact EcomBalance! We offer eBay bookkeeping services that’ll satisfy all your needs and help you manage your business smoothly.

Tips for Effective Use of eBay Accounting Tools

Once you have settled on the right accounting software for your eBay business, here are a few bookkeeping tips to help you get the best out of it:

Sync Regularly: Set a daily or weekly schedule to ensure you’re always in sync.
Set Up Recurring Transactions: For regular payments like eBay fees, shipping costs, or supplier payments, set up recurring transactions. This automation will save you time and ensure you don’t forget essential expenses.
Track Your Cash Flow: Track income and expenses closely to avoid cash shortages and identify trends to make adjustments.
Leverage Financial Reports: Analyze trends in your sales, profits, and expenses to determine how to price, inventory management, and which marketing campaigns to run.
Work with an Accountant: Provide access to an accountant for tax assistance and financial consulting.
Stay Organized: Categorize transactions so your records will be clean and ready for tax season.
Reconcile Accounts Monthly: Regularly reconcile your eBay sales and bank accounts to ensure everything matches up. Catching discrepancies early will prevent headaches later on.

What Is EcomBalance?

EcomBalance is a monthly bookkeeping service specialized for eCommerce companies selling on Amazon, Shopify, Ebay, Etsy, WooCommerce, & other eCommerce channels.

We take monthly bookkeeping off your plate and deliver you your financial statements by the 15th or 20th of each month.

You’ll have your Profit and Loss Statement, Balance Sheet, and Cash Flow Statement ready for analysis each month so you and your business partners can make better business decisions.

Interested in learning more? Schedule a call with our CEO, Nathan Hirsch.

And here’s some free resources:

Frequently Asked Questions (FAQs)

Sellers are in a trial-and-error stage with multiple software programs as technology evolves over time. Here are some questions eBay sellers generally ask about accounting software.

How Much Does eBay Accounting Software Typically Cost?

The cost of eBay accounting software varies based on features and functionality.

Basic tools for simple bookkeeping are often budget-friendly, while advanced options with inventory tracking, analytics, and multi-channel integrations can be pricier.

For sellers who require all-round support, EcomBalance provides monthly bookkeeping services dedicated to the cause, and pricing starts from $399/annum. We integrate payment processors, bank accounts, and credit cards into platforms like QuickBooks Online or Xero and generate in-depth financial reports.

Reach out to EcomBalance to get an evaluation of your firm’s specific needs and find a solution. Get started today and get worthy accounting within your budget.

Can eBay Accounting Software Be Used for Multiple eBay Accounts?

Yes, most accounting software supports multiple eBay accounts. Look for tools that offer multi-channel integration. These allow you to manage and track all your eBay stores in one dashboard, streamlining your financial tracking and eliminating manual work.

Is There Free Accounting Software for eBay Sellers?

Some free options, such as Wave, offer free accounting tools for small sellers.

However, free options might not be as effective as paid options; they have perhaps fewer features or less advanced support. Evaluate free options carefully to ensure they meet your requirements.

Conclusion

There you have it! Hopefully, you know a little more about your options for eBay accounting software, and will soon be on your way to greater financial management success.

Want bookkeeping off your plate? We’ve got you! Get started, Speak w/ a Founder, or Schedule a Callback.

Julia Valdez

Julia Valdez is Freelance Writer and Agency Owner. She regularly writes on topics related to Business Finances, Growth, Hiring, Entrepreneurship, and more.

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