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Review and Clean Up Projects Explained

We often get asked, “Why can’t we just do the current month going forward for my bookkeeping?” and “Why do I have to pay for you to go through past months when they’ve already been done/paid for?” 

 

We understand how frustrating it can be to pay for months you already paid for. Trust us we would love to just be able to do the current month going forward ignoring past months of the year.  

 

In our first year in business, we tried only doing the current month going forward and it led to a lot of bookkeeping issues.  Not only that but 100% of the time, it led to the client eventually asking us to redo and fix past months. 

 

This leads to an even bigger problem because if we then go back to change past months it affects recent months leading to a larger project/ cost than if they just had us clean up past months to begin with

 

So Now: We only take on clients on a yearly basis.  We have to review/clean up past months for a given year before we can do the current month’s bookkeeping going forward.  Alternatively, you can start with us next January and start the new year clean.

 

For example, we can’t just do August going forward. We need to make sure January to July is correct, going through every month, and checking every little thing. This is to ensure your books are in the best possible shape so there aren’t any issues when you go to file your taxes for that year.

Why We Require Review or Clean Up for Past Months

  1. We Can’t Assume Your Past Bookkeeper Did a Great Job: It happens a lot where a client thinks their past bookkeeper was doing well, only for us to find a mess when we dig into it.  So we can’t just assume the previous bookkeeper did everything correctly for previous months.  Past months affect the current month so we need to review/make sure every little thing is correct for you to have recent months correct.
  2. Link My Books: We use a tool called Link My Books to connect to all e-commerce marketplaces. This imports sales and calculates COGS accurately. Don’t trust an E-com bookkeeper that doesn’t use a connecting tool. If your old bookkeeper was using a different tool (or even worse using journal entries for sales), we need to remove all of those and reimport sales using LMB. Even if your past bookkeeper used LMB, we need to make sure they mapped everything correctly.
  3. Chart of Accounts Changes: Our clients and their CPAs love our chart of accounts (Happy to send you a sample).  The first thing we do with any new client is clean up their chart of accounts.  Our bookkeepers are trained with our chart of accounts (Up to E-commerce standards).  They are clean, easy to read, and simple to reference. We can also customize your chart of accounts within reason as long as it follows GAAP.  Since we make changes to your chart of accounts (with your approval), it affects past months.  There is no way around this.
  4. Books require a deep dive: Sometimes we won’t know what we’ll find until we really dig into the current books. We have found pretty big issues in the past in books that at first glance looked clean so it’s critical to do a deep dive.  This is especially true of the balance sheet.
  5. Make Your CPA Happy: Having the entire year correct, checked, and matching the same chart of accounts makes tax season easier for you and your CPA.  Your CPA does not want half your books done one way and half your books done another

Wrapping It All Up

With all this said, we are much more interested in working with you long term than crushing you with a large upfront fee (And if your past bookkeeper did a great job the upfront might not be too much!). 

 

Keep in mind the earlier we are in the year the fewer months we have to go back and review/ clean up.

 

We are pretty reasonable and the goal is to build a great relationship with you and work with you long term. 

 

We will do our best to make the upfront amount work for you. If your books are caught up and look clean, we can offer bigger discounts on the upfront and we can even spread up the payment over 3, 6, and 9 months with no interest payment plans. 

 

Or you can always have your current bookkeeper finish the year and start with us in January.

 

We hope you understand and find this fair.  Always happy to answer any questions.

 

All our best, 

Nathan Hirsch & the EcomBalance team

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